Apicbase

InventoryCustom pricing

About

Back-of-house F&B platform for multi-site operators: recipe management, inventory, purchasing, food cost, and HACCP compliance.

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Key Features

Recipe management and menu engineering: step-by-step recipes with a media library, allergens, nutritional values, Nutri-Score, food labels, and an ingredient price evolution report (limits: 5,000 ingredients / 1,000 recipes on Growth, 10,000 / 2,000 on Professional).

Real-time inventory: counting via a mobile app and barcode scanning, automatic stock deduction from POS sales, waste tracking, and transfers between locations.

Purchasing from all suppliers in one place: order-to-par, BOM ordering, scanner-based delivery receiving, permissions and alerts, plus demand forecasting on the Professional plan.

Central Production Unit module: internal orders from outlets to a central kitchen, end-to-end production planning, and two-way batch traceability - features for commissary kitchens/dark kitchens that most SMB-focused competitors lack.

Sales analytics through ePOS integrations: CoGS dashboards, outlet comparisons, sales matrix, count variance, and purchasing reports in the Insights Hub.

HACCP & Tasks (add-on): digital compliance checklists, task scheduling, and audit report storage.

Carbon Tracking + API/MCP: menu carbon footprint reporting plus an open API (10,000 requests/month on Professional) and an MCP interface to "chat with your restaurant data."

Pricing

Custom pricing

Contact Apicbase directly for detailed pricing information, custom plans, and enterprise quotes.

What is Apicbase?

Apicbase (Apicbase NV, Belgium) is a back-of-house management platform for foodservice: recipes and menu engineering, inventory, purchasing, production planning, HACCP, and food cost analytics. It's built for multi-location operators - restaurant groups, hotels, catering companies, dark kitchens, and central production kitchens (the Growth plan starts "from 5 outlets," so this isn't a tool for a single independent restaurant). It stands out with its Central Production Unit module (internal orders from outlets to a central kitchen plus batch traceability), a sustainability layer (carbon tracking), and an API/MCP for querying your own data.

Apicbase pricing

Plan	Price	Notes
Growth	Custom quote - not published	"Starting from 5 outlets". Includes menu engineering, procurement, inventory, sales analytics, mobile app for intake & counts, order-to-par. Limits: up to 5,000 ingredients, 1,000 recipes, max 30 locations, 5 library use
Professional	Custom quote - not published	Everything in Growth + demand forecasting, BOM ordering, user management (own roles), custom fields, SSO & 2FA. Limits: up to 10,000 ingredients, 2,000 recipes, unlimited locations, API connectivity 10,000 requests/month
Enterprise	Custom quote - not published	Everything in Professional + 99% uptime SLA, dedicated CS manager, increased API limits, custom integrations, more storage; bulk discount applies. Paid add-ons across plans: HACCP & Tasks, Internal Ordering, Production P
Third-party reported starting price (not from vendor)	EUR 249 / USD 249 per month	Capterra lists starting price EUR 249 'per feature, per month'; GetApp lists $249. Vendor site publishes no numbers. SoftwareSuggest claims '$160/Single Outlet Bundle' - conflicting, unverified. Treat all third-party fig

Pricing verified July 2026 from the vendor website and public sources; plans and rates can change - confirm with the vendor before purchase.

Apicbase pros and cons

Pros

+Real impact on costs: Capterra reviewers write that it "helps us manage our expenses and raise our profitability" and is "reducing our food waste significantly" (rated 4.6/5 from 35 reviews, 94% positive).
+Easy day-to-day use once set up: "easy to use once it's running for things such as: ordering, receiving, counting inventory"; G2 users (4.5/5) praise clear reports and well-organized subcategories for orders and stock.
+Responsive support and solid training/onboarding materials - repeatedly mentioned in Capterra reviews ("strong customer support," "excellent tutorials").

Cons

−Complicated setup and a steep learning curve: "Complicated to setup, bugs and connection problems within suppliers and POS" (Capterra); G2 users also note that the platform's depth makes initial navigation harder.
−Performance issues: slower page loads, especially when many users are logged in at once ("the site runs a bit slower") (Capterra).
−Occasional supplier/POS sync bugs that corrupt report data ("whole lines of reports being useless") and limited forecasting options (Capterra).

Top Apicbase alternatives

MarketMan

A simpler, cheaper entry point for single restaurants and small groups that need inventory plus ordering without a central-kitchen module (MarketMan has no internal ordering, so Apicbase wins for a commissary model).

MarginEdge

Better for US operators who want a fully transparent, all-inclusive $350/month per location price with automated invoice processing and bill pay - things Apicbase doesn't price publicly.

Supy

An inventory-procurement platform with food costing and waste tracking for multi-location F&B, strong in the Middle East and UK markets - an alternative when purchasing and loss control are the priority rather than central production.

Compare all Apicbase alternatives

Apicbase FAQ

How much does Apicbase cost?

The vendor doesn't publish prices - all three plans (Growth, Professional, Enterprise) are priced individually based on the number of locations and modules. Per the official FAQ: annual billing by card, monthly billing adds 15%, and there's a volume discount for adding locations. Capterra/GetApp list a starting price of around EUR/USD 249 per month (as of July 2026, third-party data).

What is Apicbase used for?

It's a back-of-house system for foodservice: a central recipe database with food costing, allergens and nutritional values, inventory, supplier purchasing, central-kitchen production planning, HACCP, and CoGS analytics from POS integrations - all for multiple locations from one place.

What are the best alternatives to Apicbase?

MarketMan (simpler, for single locations and small groups), MarginEdge (US, transparent $350/month per location with invoice processing), and Supy (inventory-procurement, Middle East/UK). For large groups with a central kitchen, Apicbase holds its own with the Central Production Unit module.

Who is Apicbase for?

For multi-location operators: restaurant groups, hotels, catering companies, dark kitchens, and central production kitchens - the Growth plan starts "from 5 outlets." For a single independent restaurant it will usually be too extensive and too expensive; the vendor's case studies include a 75+ location group (Restaurant Company Europe) and the Heavenly Desserts franchise.

Pricing and feature details verified July 2026from vendor websites and public review platforms. Adoption figures come from RestaurantTools.ai's scan of US restaurant websites and reflect detectable integrations only.